Orators » Current Officers

Current Officers

Officers are elected to serve a 12 month term from beginning of July to end of June each year.

Role

Serves as Club’s chief executive officer, responsible for general supervision and
operation of the Club Presides at Club meetings.
Directs Club in a way that meets educational growth and leadership needs of
members.
In cooperation with executive team, establishes long-term and short-term plans for
Club growth

Role

Responsible for planning successful Club meetings so that each member has the
opportunity to achieve his or her educational goals
Directs planning, organisation, and implementation of Communication and
Leadership, Speechcraft, and other educational programs
Schedules speeches, signs Communication and Leadership manuals, updates
Member Progress Charts, and reports educational program completions promptly
to World Headquarters
Coordinates recognition of member achievement.
As second-highest ranking Club officer, presides at Club and executive
committee meetings in absence of the President.
Ensures that each new member receives orientation to the Toastmasters
educational program, including assignment of mentors and new member
induction.

Role

Plans, organises, and implements a continuous marketing effort which ensures
that the Club maintains or exceeds a charter membership level of 20 members
Works with groups inside and outside of Toastmasters to promote Club
membership and membership retention.
In coordination with Club Treasurer, responsible for prompt submission to World
Headquarters of Club’s semi-annual report (including membership list and dues
payment)
Provides for recognition of Toastmasters who contribute to increase of
membership in Toastmasters International
Maintains accurate membership roster and attendance records.
Chairman of Club Membership Committee

Role

Develops, implements, and administers a program that maintains a positive
image of Toastmasters for all members, guests, and the general public
Responsible for internal and external public relations for the Club, including but
not limited to: preparing and distributing news releases regarding Club activities;
publicising Club events, working with Club officers to develop literature about the
Club, representing Club with the media
Works with Club Newsletter Editor and Sergeant At Arms to maintain an effective
program of internal Club communication

Role

Responsible for Club records and correspondence
Custodian of Club constitution, bylaws, and all other official Club documents
Submits updated membership and officer records to World Headquarters.
Prepares and mails orders for Toastmasters supplies
Records and reads minutes of Club meetings and Executive Committee meetings
In coordination with Vice President Membership, submits all new, transfer, and
reinstated memberships on application (Form 400) to World Headquarters
Submits names of newly elected officers to World Headquarters within ten days
following election.

Role

Responsible for development and execution of financial policies, procedures,
audits, and controls
Receives and disburses funds in payment of all obligations
Develops and recommends budget to Club Executive Committee
Notifies members of dues payable and collects dues.
Along with Vice President Membership and Club Secretary, ensures semi-annual
membership reports, dues, and membership roster are mailed to World
Headquarters and received by April 10 and October 10

Role

Responsible for serving as master host and making proper physical
arrangements for all Club meetings.
Coordinates with Vice President Public Relations and Vice President Membership
to ensure that each member and guest is welcomed at Club meetings
Responsible for orderly conduct of meeting, including arranging meal service,
meeting room layout, setting out materials and equipment, collecting ballots,
tallying votes, controlling Club property between meetings

Role

Provides guidance and serves as resource to Club officers and members
Chairs the Nominating Committee.
Assists in preparation of Club Success Plan and promotes Club’s efforts to
become a Distinguished Club